Organising A Piano Recital: Choosing The Venue

You can’t hold your piano recital just anywhere. Here’s what to look for when selecting a venue…

 

How To Organise A Piano Recital: Choosing The Venue

 

Picture this:

It’s the day of your studio’s first piano recital. The tickets are sold out, your professionally-printed programs are hot off the press, and your students have been practising for weeks. The standard has been set. And it’s high.

The anticipation brews as your pianists mingle with their families in the foyer, waiting for the doors to open so they can take their seats. Finally, with well-practiced fanfare, you sweep open the doors.

The crowd surges forward. Yet as they enter the room, their faces drop. Confusion and disappointment replace the excitement and expectation. For before them they see a room of creaky floorboards and worn, mismatched chairs. At its centre: a spindly, dented upright piano.

Why Your Venue Matters

When it comes to cultivating the tone and ambience for your piano recital, one single factor has a greater influence than any other: the venue. So it’s important you make the right decision.

When choosing your venue, you need to consider factors such as size, cost, and facilities. For your recital to reflect favourably on your studio’s professionalism, you also want the venue to be professional.

The Right Size

You want a venue that can comfortably hold your students’ families and friends. A venue that’s too big will look awkward, with empty seats and space. It may also be too expensive. But a venue that’s too small won’t fit all your guests, and will be too cramped to create a great atmosphere.

 

Goethe-Institut Sydney

 

To calculate the size of the venue you will need, use the following simple formula: number of students x 4.

So, if you have 20-25 students, you’ll want a venue that can fit 80-100 people. If you have 35-40 students, you’ll want a venue that can hold an audience of 140-160 people. This formula works well, because some students will need only 3 tickets (2 parents + 1 student), others will need 2 (for themselves and their partner), and others will need 10+ because they’re bringing everyone (parents, siblings, grandparents, pet goldfish, etc.).

The Piano

Many venues such as RSLs, school halls, and church halls would be great places to hold a recital, except for one not-so-small detail: the piano. And when it comes to organising a piano recital, that’s something you can never compromise on.

 

Grand Piano

Kawai Grand Piano at the Goethe-Institut Sydney

 

You can’t hold a recital where your students are playing on an electronic keyboard, or even an upright piano. The quality of the sound suffers, and it cheapens the entire experience.

I will only hold recitals at a venue where there is a grand piano. That’s one reason why I choose to hold the Le Piano Academy recitals at the Goethe-Institut in Sydney. It’s a good size, they have a wonderful piano, and it ticks all my other recital venue boxes.

To Kitchen Or Not To Kitchen?

I always hold an afternoon tea with light finger food and drinks after a recital. Many schools don’t offer this, presumably because of the cost. But there are many pros to holding an afternoon tea after your recital.

To begin with, an after-recital afternoon tea provides an occasion for your students and their families to get to know one another in a social setting. There aren’t usually many opportunities to do this, so a get together is a great way to facilitate it. But if you’re going to have a get together, you need food and drinks!

 

Drinks During Intermission

Serving drinks during intermission break to keep the punters happy 

 

Another reason to hold an afternoon tea is that it helps to ensure that your students and their families will stay for the full event, so you’ll have a full audience throughout. This also means that your students will be present for the awards presentation at the end.

Costs vary, but if you hold a recital for 150-160 people like I did last year, you’re looking at $800-1200 for food, and about $300 for drinks. The cost will depend on the type of food you get and the number catering staff you hire, but this is a good indicator. I use All Suburbs Catering Service for my catering.

Easily-Forgotten Necessities

This one doesn’t really require elaboration, but you’d be surprised how many venues don’t have bathroom facilities. Be sure to check that yours does!

You also want a venue with a foyer area. Babies cry, kids get fidgety, and every now and then there’s a phone call that just can’t wait. By choosing a venue with a foyer, you’ll be able to ensure that your recital runs more smoothly, with limited interruptions.

Your Recital

The secret’s out – if you want to hold a professional piano recital for your studio, then you need a venue that’s not too big or too small, that has a quality grand piano, and that includes facilities such as a kitchen, bathrooms, and a foyer.

Do you hold piano recitals for your piano studio? What do you look for in a potential recital venue?

Have you been to a music school’s piano recital? What did you like about the venue? What didn’t you like? Let me know in the comments below!

Organising A Recital

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